From “out of stock” to “vendor RFQ sent”
When Intelligence can’t find a part in your inventory, the RFQ Agent starts sourcing immediately, not when someone notices the gap. Vendor responses are parsed and entered automatically.
AvSight Intelligence
Intelligence for Purchasing Teams
When you need a part you don’t have, Intelligence finds it. The RFQ Agent sources from vendors. Email-to-RFQ reads their responses. Your team manages exceptions, not data entry.
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RFQ Agent
When a customer needs a part you don’t have, the clock starts. Every hour between “we don’t have it” and “we found a vendor” is an hour the customer might buy from someone else. Today, that sourcing process is manual: someone identifies vendors, sends emails, waits for responses, follows up. For AOG requests, that delay can mean a grounded aircraft and a lost customer.
The RFQ Agent starts sourcing the moment stock runs out, not when someone notices. Vendor RFQs go out in minutes, not hours. Your team manages the decision, not the process.
How it works
When the Source of Supply Model can’t find a suitable part in your inventory, it triggers a NO_STOCK signal. The RFQ Agent picks up that signal and takes action:
Outbound RFQ Creation
The agent creates outbound RFQs and sends them to the recommended vendors, including part number, quantity, condition requirements, and any special instructions.
The RFQ Agent is part of the mesh architecture. It doesn’t run on a schedule or wait for someone to click a button. It activates when a signal tells it a part is needed. The sourcing process starts itself.
Email to RFQ
Vendor responses arrive as emails: unstructured, inconsistent, and scattered across inboxes. Someone on your team reads each one, finds the original RFQ it relates to, and re-keys the price, condition, trace data, and lead time into the system. This is pure data entry that adds zero value; the information already exists in the vendor’s email. Every minute spent re-keying is a minute not spent evaluating options, negotiating, or closing the deal.
Email-to-RFQ eliminates the re-keying entirely. Vendor responses go straight into the RFQ record, matched and organized, ready for your team to compare and decide.
How it works
When a vendor responds to your outbound RFQ by email, the Email-to-RFQ agent handles it:
Record Update
Updates the RFQ record with the vendor’s pricing, condition, trace documentation, and terms. The purchasing team sees all vendor responses in one place, ready to compare.
The RFQ Agent is part of the mesh architecture. It doesn’t run on a schedule or wait for someone to click a button. It activates when a signal tells it a part is needed. The sourcing process starts itself.
Without Email-to-RFQ
With Email-to-RFQ
Vendor emails back; you re-key price, condition, and trace info
Vendor response parsed and entered automatically
Multiple vendor responses scattered across inboxes
All responses matched to the original RFQ, side by side
Data entry errors on pricing and trace data
Extracted directly from the vendor’s email, no re-keying
Hours spent on vendor response management
Minutes reviewing and selecting the best option
The intelligence behind the agents
The agents handle the workflow. These models provide the knowledge that makes the agents effective at sourcing and evaluating vendor options.
Source of Supply Model
This is how Intelligence knows where to look for parts.
The Source of Supply Model defines the search criteria for every inventory lookup: which locations to check, how to match condition codes, what trace documentation is required, how to rank results by lead time and availability, and what customer-specific requirements apply from the quote request and account record. When the RFQ Agent needs to determine what you don’t have before sourcing externally, it starts with the Source of Supply Model.
Vendor Suggestion Model
This is how Intelligence knows who to buy from.
When the RFQ Agent needs to send outbound vendor RFQs, the Vendor Suggestion Model identifies the best vendors to contact. It considers vendor history, past pricing, performance, lead times, and availability patterns. Instead of your team manually deciding who to RFQ, the model recommends vendors based on your actual transaction data.
The full picture: source to purchase
Here’s how Intelligence supports the complete purchasing workflow:
Who uses this?
Dedicated purchasing teams
Larger operations with a purchasing department manage vendor relationships and sourcing as a distinct function. Email-to-RFQ eliminates the manual data entry that consumes most of their day. The RFQ Agent handles the outbound sourcing they’d otherwise do manually.
Sales reps brokering parts
In smaller shops, the sales rep who received the customer RFQ also handles vendor sourcing. For them, the RFQ Agent and Email-to-RFQ are extensions of the Sales workflow. The same person manages both sides, and Intelligence handles the vendor data entry so they can focus on the deal.
Experience AvSight for Yourself
Request a demo to see how AvSight can give your company a competitive edge.
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